Macbeth
Shabangu

KEY RESPONSIBILITIES• Manning the switchboard – answering, screening, and directing phone calls to relevant personnel.• Organize and maintain the office filing system.• Maintain a safe and clean reception area.• Act as the point of contact among executives, employees, clients, and other external partners.• Managing Executive Management calendars and coordinating their meetings.• Distribute correspondence and manage information flow in a timely and accurate manner (emails, letters, packages, phone calls and other forms of correspondence).• Organize and schedule appointments, meetings, book meeting venues, distribute agendas and minutes taking.• Ensuring the boardroom is neat and ready for any meetings.• Assist with document filing.• Coordinate travel and accommodation arrangements.• Maintain and update contact lists.• Monitor, control and re-ordering of office supplies and stationery as necessary.• Assist executive management in preparing reports, proposals and presentations where needed.• Provide general support to visitors.• Provide excellent customer service.MINIMUM CRITERIA• At least 2+ years of experience in a similar role.• Minimum Matric + National Diploma required.• National Diploma in Commerce or related field advantageous.ATTRIBUTES AND SKILL• Proficient computer skills and good telephone etiquette.• Excellent written and verbal communication skills.• Good Interpersonal skills and listening skills.• Attention to detail and accuracy.• Crisis management & problem-solving skills.• Ability to remain calm and in control under pressure.