Office Admin & HR Associate

We are in search of a dedicated Office Admin & HR Associate to manage the daily operations and human resource functions in our Singapore office. The chosen individual will be responsible for ensuring seamless office administration, fostering a positive workplace culture, and handling various HR activities. The ideal candidate should be proactive, possess exceptional organizational skills, and have the ability to handle a range of administrative responsibilities to ensure the office runs efficiently and smoothly.

Office Operations:

• Act as the primary point of contact for office-related inquiries from employees
• Coordinate day-to-day activities to maintain office efficiency
• Manage office supplies and equipment, oversee inventory, and re-order supplies as necessary
• Maintain a clean, organized, and well-maintained office environment
• Collaborate with facility maintenance, security, and IT support teams
• Organize office events, meetings, and team-building activities
• Develop and implement office policies and procedures

Administrative Support:

• Provide administrative support to senior executives, including travel arrangements and handling visitor requests
• Process company invoices, purchase orders, and financial documents in compliance with company policies

Vendor and Facility Management:

• Communicate with vendors and contractors for cleaning, maintenance, and other office-related services
• Supervise office building maintenance, repairs, and regulatory compliance
• Ensure adherence to health and safety regulations, including emergency procedures and safety equipment maintenance

HR Generalist Duties:

• Support pre/onboarding and employment procedures for Singapore-based staff
• Manage visa applications, maintain employee files, and HRIS databases
• Ensure compliance with labor laws and internal HR policies
• Handle payroll processing, benefits administration, and leave management
• Conduct exit interviews, manage offboarding processes, and assist with other HR tasks as needed

Requirements

• Minimum of 3 years of experience in HR generalist and office management roles
• Experience working in a diverse, multicultural environment
• Strong ability to handle confidential information with discretion
• Capable of working independently in a fast-paced environment
• Excellent attention to detail and solid problem-solving skills
• Exceptional organizational and multitasking capabilities
• Effective written and verbal communication skills in English
• Familiarity with Singaporean and regional labor laws is advantageous

Join us for a rewarding career opportunity where you can contribute to our collaborative work environment. Our team values diversity, inclusivity, and skills that enhance our collective success. Personal data provided by applicants will be handled for recruitment purposes only.

Benefits

• Competitive salary
• Medical insurance with coverage for dependents
• Generous annual leave entitlement and work flexibility
• Internal mobility opportunities for career growth
• Work perks, including a company Visa card

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