Office Manager

Binance, a prominent global blockchain ecosystem facilitating the largest cryptocurrency exchange globally, is seeking a detail-oriented and flexible Admin to enhance workplace and facilities management while supporting employee services and promoting cross-functional collaboration in Barcelona, Spain. In this role, you will be responsible for managing administrative procedures, overseeing office logistics, assisting with events and travel arrangements, aiding in financial tracking tasks, and contributing to the improvement of policies and processes.

Responsibilities:

• Administrative & Process Management: Support day-to-day administrative operations, adhere to company policies, aid in implementing policies, and pinpoint areas for process enhancement.
• Workplace & Facilities Management: Handle rental agreements, workplace maintenance, vendor relations, office relocations, renovations, procurement, EHS, Crisis Management & BCP execution for office and employee safety.
• Event & Travel Support: Coordinate company events, manage vendors and logistics, oversee corporate merchandise distribution, and ensure adherence to travel policies for employee bookings.
• Employee & Remote Team Support: Assist office and remote employees with administrative tasks, aid in onboarding/offboarding processes, facilitate office access and equipment coordination, manage inquiries via CRM, and propose solutions after trend analysis.
• Financial & Asset Management: Support budget tracking, financial report generation, expense monitoring, track workplace inventory management, suggest cost-saving opportunities, and conduct proper asset tracking.
• Project & Team Coordination: Assist in project execution, track tasks, facilitate communication with stakeholders, ensure workflow efficiency, support team collaboration, and adapt to various work styles.

Requirements:

• Experience: Minimum of 2 years in workplace and facilities management, administration, or office coordination.
• Languages: Proficiency in both English and Spanish crucial for coordinating with international partners. Proficiency in Catalan is advantageous.
• Technical Skills: Proficiency in office management tools, CRM systems, and budgeting platforms.
• Problem-Solving: Ability to identify and implement improvements, analyze feedback, and optimize processes.
• Collaboration: Strong interpersonal skills for effective teamwork with diverse teams and stakeholders.
• Financial Acumen: Understanding of budget tracking and expense management practices.
• Project Support: Ability to assist in project coordination and task tracking.

Binance offers a unique opportunity to work in a leading blockchain ecosystem, collaborate with a skilled global team, engage in innovative projects, pursue career growth with continuous learning, competitive salary, and a work-from-home arrangement, subject to business team requirements.

Binance is dedicated to promoting diversity in the workplace as an essential element of success. By applying to this position, you acknowledge having read and accepted the Candidate Privacy Notice provided.