Accounts Receivable / Payable Associate

Company Overview

At R3, we aim for a world where transactions move seamlessly and business is conducted securely. Our goal is to facilitate an open, reliable, and lasting digital economy. As a growing business with the spirit of a startup, we foster a culture where every idea is valued, and each day brings new challenges.

Role Summary

Working under the supervision of the Accounts Receivable/Payable Manager, this role entails managing Accounts Payable, Accounts Receivable, and Cash Transactions, including Credit Control functions throughout the R3 Group. The ideal candidate will become proficient in utilizing R3's NetSuite ERP system to ensure accurate and efficient processing of transactions.

Engaging with internal and external stakeholders, suppliers, and customers is key to ensuring precise and timely transaction processing and settlement, while upholding superior working capital cash management practices.

Primary Responsibilities:

• Accounts Payable:
• Responsible for processing purchase invoices accurately and promptly across all group subsidiaries, utilizing an AI invoice processing tool.
• Conduct bi-monthly payment processing for group subsidiaries, subject to approval.
• Ensure accurate processing of local sales taxes (VAT, GST, SUT) for use in periodic returns across entities.
• Manage the accounts payable email inbox and establish a consistent storage system.
• Build and maintain relationships with internal stakeholders and external suppliers, enrolling new suppliers, resolving queries, facilitating remittances, and reconciling accounts in a proactive manner.
• Address and resolve queries effectively by coordinating with relevant internal departments.
• Perform month-end accrual reporting, manage travel cost allocations, and aid in reconciliation tasks.
• Provide relevant information in response to internal and external audit queries related to accounts payable, payments, and ledgers.

Key Areas of Responsibility:

• Expenses/Credit Cards:

• Review and approve staff expense claims conforming to policy guidelines.

• Review, approve, and post monthly credit card statements.

• Handle the Expensify platform administration, including adding new staff and updating approvals when necessary.

• Accounts Receivable/Credit Control:

• Generate customer Sales Orders and invoices adhering to company policies and regional regulations.

• Accurately invoice local sales taxes in compliance with local regulations.

• Cultivate strong relationships with customers, particularly during new customer onboarding.

• Actively engage with customers to facilitate timely payment of invoices.

• Manage Accounts Receivable ledger and execute credit control practices to ensure prompt payment.

• Handle internal and external audit queries concerning accounts receivable/accounts, payments, and ledgers.

• Cash Management/Other:

• Facilitate weekly bank statement uploads to R3's finance system, reconciling and reporting weekly outcomes.

• Perform monthly Bank Reconciliations across multiple currencies and entities.

• Oversee inter-company cash-flow funding within the R3 Group.

The role will involve occasional ad hoc and project-related tasks, offering the successful candidate ample opportunities to enhance and streamline existing processes in AP, AR, Credit Control, and Treasury functions.

We seek an individual who is proactive and committed to delivering work at a high standard, capable of managing tasks independently within specified timelines and internal SLAs. The ideal candidate should exhibit strong organizational skills, a hardworking attitude, friendly demeanor, and effective communication and interpersonal abilities that align with our company values.

Qualifications and Skills Required:

• Previous exposure to accounts payable, accounts receivable, and general accounting processes within a fast-paced, high-volume environment.
• Experience handling multi-currency invoices and operations in a multi-entity/shared services setting.
• Familiarity with NetSuite is advantageous, while advanced Excel skills are essential.
• Knowledge of UK VAT and US SUT.
• Proficient in analytical thinking, problem-solving, and a demonstrated ability to take initiative.
• Strong written and verbal communication skills.
• Can work autonomously with minimal supervision.
• Collaborative spirit with the ability to work harmoniously in cross-functional teams.
• Excellent organizational skills for managing multiple projects simultaneously within designated deadlines.
• Capable of handling pressure and making critical decisions effectively.
• Team-oriented mindset.

R3 is paving the way for the future of digital finance by empowering regulated businesses globally with our advanced multi-party solutions. Our team aligns with core values that prioritize collaboration, ownership, boldness, and customer-centricity, thereby establishing Corda, our flagship DLT platform, as the trusted choice for leading financial institutions.

Corda serves as an open and permissioned distributed application platform, enabling regulated entities to fully leverage digital collaborations for solving complex multi-party workflows.

We are proud of our diverse and inclusive workplace that values individuals from all backgrounds and diverse identities and ensures an environment where uniqueness is celebrated. If you believe you possess the qualities we're looking for but don't meet all criteria listed, don't hesitate to share your CV/resume with us. At R3, we welcome individuals who are innovative, collaborative, and eager to contribute to our team.