Administrative Assistant
ABOUT US
Localcoin, established in 2017 and headquartered in Toronto, aims to simplify the process of buying or selling digital currencies globally. The company aspires to mainstream digital currency in the financial market through partnerships with prominent corporate and retail spaces. With terminals in Canada and Australia, Localcoin is the largest Bitcoin ATM provider in Canada.
Localcoin strongly believes in enabling everyone to own cryptocurrency and understand blockchain technology deeply. Join our growing team, where you will be encouraged to learn, develop, and prosper in your career in a vibrant and talented working environment.
THE ROLE
The role of an Administrative Assistant at Localcoin involves various administrative tasks to support the company’s operations. Responsibilities include managing office operations, organizing travel accommodations, scheduling meetings with internal and external stakeholders, and more. As Localcoin expands, we seek a dedicated individual to join our dynamic team. This position will report directly to our Director of People & Culture and will be located at our head office in Etobicoke, ON, with a requirement of working a minimum of 3 days in the office.
WHAT YOU’LL BE DOING
- Providing professional support on a range of administrative tasks across all departments.
- Managing the day-to-day office operations, including ordering office supplies and kitchen essentials.
- Planning and coordinating company events such as social gatherings, leadership offsites, and town halls.
- Handling office supply inventory by monitoring stocks, forecasting business needs, and placing supply orders.
- Coordinating all travel logistics for standard business trips and special events.
- Managing vendor relationships with property management, cleaners, and other necessary parties.
- Assisting with research projects and data audits across various departments as needed.
- Collaborating with the People team to arrange new hire onboarding and training sessions across functional teams.
- Managing company documents via Google Drive, Confluence, and JIRA.
- Providing additional administrative support as required.
WHAT WE'RE LOOKING FOR
- At least 2 years of relevant experience.
- Ability to prioritize tasks and handle multiple responsibilities concurrently.
- Proficiency in tools like Slack, Google Suite, and Excel.
- Excellent communication skills with the capacity to interact effectively with senior leaders and external partners.
- Proactive in task management and capable of seeing projects through with minimal supervision.
- Flexible and adaptable to changing priorities while ensuring strong follow-through.
- Excellent collaboration and relationship-building skills with the ability to develop personal networks internally and externally.
- Analytical mindset to identify areas for process improvement and efficiency.
- Strong integrity with respect to handling confidential information.
- Possession of a valid driver's license and access to a vehicle.
WHAT YOU’LL LOVE ABOUT US
- Competitive Salary.
- Health & Wellness Benefits.
- Hybrid & Flexible Office Environment.
- Opportunities for Professional Development.
- Regular Standups, Demos, and Monthly Socials for team alignment and connection.
![Avatar](https://uploads.laborx.com/company_logo/mwXkLJzgjhj62ZR-WUWGqZZDHn5yYNKL.png)