Crypto Executive Assistant (Lisbon-Remote)
Seeking an individual to fill the role of an Executive Assistant and undertake diverse administrative responsibilities to assist our senior-level management team.
The position entails managing schedules, coordinating travel arrangements, and compiling expense reports. Key traits for success in this position include strong organizational abilities, adept time management skills, and the capability to work autonomously.
In this role, contributions to enhancing business efficiency through delivering personalized and timely assistance to executive personnel are expected. The ideal applicant should possess proficient knowledge of Google Workspace, display agility in problem-solving, and exhibit meticulous attention to detail.
This role offers remote work flexibility.
Responsibilities
- Prepare reports, memos, invoices, letters, and diverse documents.
- Handle basic bookkeeping tasks.
- Conduct research and collate data to ready materials for boards of directors, committees, and executive review and presentation.
- Aid in meeting preparations.
- Accurately document meeting minutes.
- Utilize various software tools such as word processing, spreadsheets, databases, and presentation applications.
- Review and analyze incoming communications for distribution purposes.
- Arrange travel plans for executives.
- Perform general office tasks including procurement of supplies and maintenance of record databases.
- Sort and distribute incoming communication via faxes, emails, etc.
- Provide overall administrative support.
Requirements
- Demonstrated experience in an executive assistant role or relevant administrative support positions.
- Proficiency in Google Workspace.
- Diploma from high school or equivalent.
- Strong organization skills to manage daily workloads effectively.
- Capacity to meet deadlines in a dynamic and fast-paced setting.
- Proactive problem-solving abilities coupled with sound decision-making skills.
- Excellent oral and written communication competencies at a professional level.
- Prior experience as a virtual assistant.