Facility Manager, Bulgaria

Job Responsibilities:

• Oversee all operational aspects of the workspace to ensure excellence, efficiency, and alignment with business requirements.
• Ensure the facility is maintained, cleaned, and secured in accordance with company standards.
• Plan, coordinate, and oversee all installations and refurbishments.
• Implement and oversee security and emergency procedures in collaboration with the Security team.
• Ensure compliance with health, safety, and environmental regulations.
• Lead, develop, and provide support to the Facilities team in their daily tasks.
• Supervise all facilities-related staff, including cleaning personnel, technicians, security, and external contractors.
• Manage office space allocation, parking, waste disposal, and building security coordination activities.
• Take ownership of all Facility and Admin tickets until resolution.
• Coordinate arrangements for office visitors, external business partners, and business trip visitors.
• Oversee office space management, including meeting room allocation and office space rearrangements as needed.
• Organize business travel arrangements for team members in Bulgaria.
• Handle all inbound and outbound correspondence and shipments.
• Lead office rightsizing, renting, and relocation projects and support workplace initiatives.
• Assist in organizing corporate events, activities, and other ad-hoc projects.
• Manage insurance and service contracts, working closely with vendors.
• Maintain all relevant purchase orders, financial, and non-financial records.
• Maintain a strong focus on facility management best practices with an emphasis on service excellence, continuous improvement, and efficiency.
• Conduct analysis, forecasting, and planning for facilities-related needs.

Job Requirements:

• Bachelor’s degree or higher, or equivalent substantial experience.
• Minimum of 3 years of professional experience in Facility Management in an international or multinational company.
• Demonstrated experience in managing office spaces with over 200 seats operating 24/7.
• Extensive knowledge of facility management best practices emphasizing service excellence, continuous improvement, and efficiency.
• Proven experience in vendor management and engaging with internal stakeholders, with excellent written and verbal communication skills across all levels.
• Strong decision-making and problem-solving skills.
• Proficiency in Microsoft Office and Google Services, with the ability to adapt quickly to new platforms and processes.
• Exceptional analytical, teamwork, and organizational skills.
• Fluent in spoken and written English.
• Meticulous attention to detail.
• Ability to work independently or collaboratively based on needs and priorities.
• Understanding of business acumen, including technical, financial, and organizational structures, is advantageous.

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