Office Manager & Administrative Assistant

Role Overview

Are you a highly motivated and detail-oriented professional who excels at problem-solving in a fast-paced setting? If you possess strong organizational skills, can foresee needs before they arise, and thrive in a multitasking environment, we invite you to play a crucial support role in our office operations at a leading digital currency organization.

About Us

Founded in 2017 with a base in Toronto, we are dedicated to making the buying and selling of digital currencies more accessible and user-friendly on a global scale. We aim to introduce digital currency into mainstream financial markets through strategic partnerships with top corporate entities and retail locations. Our presence spans Canada and the APAC region, including Australia, Hong Kong, and New Zealand, making us the top Bitcoin ATM provider in Canada.

At our core, we believe in providing everyone with the opportunity to engage with cryptocurrency and understand the underlying blockchain technology. Join our rapidly expanding team and collaborate with a talented group of individuals who are committed to fostering your personal and professional growth.

Our team thrives on innovation, ownership, agility, and results. Embrace the chance to contribute significantly and drive positive change in a dynamic work environment.

Responsibilities

As an integral member of our team, you will assume the role of overseeing office operations and ensuring seamless functionality. You will manage administrative tasks, optimize processes, supervise travel arrangements, and help cultivate a lively and organized workplace environment. Expect the autonomy to enhance efficiencies, drive improvements in office management, and facilitate team coordination effectively.

You will report directly to the Manager of People & Culture while engaging closely with company leaders to support various initiatives.

Key Duties

• Manage all facets of office operations independently and efficiently.
• Preemptively address needs to maintain supply levels, streamline systems, and support team requirements.
• Organize and execute impactful company events ranging from leadership gatherings to broader team social events.
• Identify bottlenecks and implement streamlined processes for faster and smarter operations.
• Oversee vendor relations, including coordination with property managers, cleaners, and essential service providers.
• Act as the primary contact point for internal and external stakeholders to ensure smooth communication channels.
• Coordinate business travel arrangements for employees and corporate events.
• Assist the People Team with onboarding, training coordination, and enhancing employee experience.
• Contribute to various ad-hoc projects, demonstrating proactive initiative and ownership.

Qualifications

• Possess at least 3 years of experience in administrative or office management roles.
• Strong organizational aptitude, detail-oriented, and skilled at managing multiple priorities.
• A proactive problem-solver with excellent communication abilities for professional interactions.
• Proficiency in tools such as Slack, Google Suite (Docs, Sheets, Calendar), and Excel.
• Ability to work independently while collaboratively engaging with diverse teams.
• Uphold discretion and professionalism when managing confidential company information.

Perks

• Competitive Salary and Benefits package.
• Hybrid Work Environment fostering flexibility and teamwork.
• Professional Development prospects to support continual learning and advancement.
• Team Culture including regular social events, meetings, and collaborative work settings.
• Impactful Contributions to a growing company where your efforts make a tangible difference.

If you possess excellent organizational skills, proactive attitude, and readiness to take ownership, we welcome your application to join our dynamic team. Apply now for this exciting opportunity.

Note: The company values inclusivity and diversity, believing that a varied team enhances the quality of our work.

If accommodation is required at any phase of the recruitment process, please inform the talent team or send an email to the specified contact.