Office Manager & Administrative Assistant
Status
Canada
Full time
Office
Compensation is not specified
Role
Office Manager
Description
Role Overview
Are you a highly motivated and detail-oriented professional who excels at problem-solving in a fast-paced setting? If you possess strong organizational skills, can foresee needs before they arise, and thrive in a multitasking environment, we invite you to play a crucial support role in our office operations at a leading digital currency organization.
About Us
Founded in 2017 with a base in Toronto, we are dedicated to making the buying and selling of digital currencies more accessible and user-friendly on a global scale. We aim to introduce digital currency into mainstream financial markets through strategic partnerships with top corporate entities and retail locations. Our presence spans Canada and the APAC region, including Australia, Hong Kong, and New Zealand, making us the top Bitcoin ATM provider in Canada.
At our core, we believe in providing everyone with the opportunity to engage with cryptocurrency and understand the underlying blockchain technology. Join our rapidly expanding team and collaborate with a talented group of individuals who are committed to fostering your personal and professional growth.
Our team thrives on innovation, ownership, agility, and results. Embrace the chance to contribute significantly and drive positive change in a dynamic work environment.
Responsibilities
As an integral member of our team, you will assume the role of overseeing office operations and ensuring seamless functionality. You will manage administrative tasks, optimize processes, supervise travel arrangements, and help cultivate a lively and organized workplace environment. Expect the autonomy to enhance efficiencies, drive improvements in office management, and facilitate team coordination effectively.
You will report directly to the Manager of People & Culture while engaging closely with company leaders to support various initiatives.
Key Duties
- Manage all facets of office operations independently and efficiently.
- Preemptively address needs to maintain supply levels, streamline systems, and support team requirements.
- Organize and execute impactful company events ranging from leadership gatherings to broader team social events.
- Identify bottlenecks and implement streamlined processes for faster and smarter operations.
- Oversee vendor relations, including coordination with property managers, cleaners, and essential service providers.
- Act as the primary contact point for internal and external stakeholders to ensure smooth communication channels.
- Coordinate business travel arrangements for employees and corporate events.
- Assist the People Team with onboarding, training coordination, and enhancing employee experience.
- Contribute to various ad-hoc projects, demonstrating proactive initiative and ownership.
Qualifications
- Possess at least 3 years of experience in administrative or office management roles.
- Strong organizational aptitude, detail-oriented, and skilled at managing multiple priorities.
- A proactive problem-solver with excellent communication abilities for professional interactions.
- Proficiency in tools such as Slack, Google Suite (Docs, Sheets, Calendar), and Excel.
- Ability to work independently while collaboratively engaging with diverse teams.
- Uphold discretion and professionalism when managing confidential company information.
Perks
- Competitive Salary and Benefits package.
- Hybrid Work Environment fostering flexibility and teamwork.
- Professional Development prospects to support continual learning and advancement.
- Team Culture including regular social events, meetings, and collaborative work settings.
- Impactful Contributions to a growing company where your efforts make a tangible difference.
If you possess excellent organizational skills, proactive attitude, and readiness to take ownership, we welcome your application to join our dynamic team. Apply now for this exciting opportunity.
Note: The company values inclusivity and diversity, believing that a varied team enhances the quality of our work.
If accommodation is required at any phase of the recruitment process, please inform the talent team or send an email to the specified contact.
Skills Required
Localcoin
Website
localcoin.isCompany size
Not specified
Location
United States
Description
Not specified
Status
berttha walker
UI/UX Designer
Full time
Remote
UI/UX Designer for SaaS Dashboard (Figma)
Job Summary:
We're building ClearTrack, a lightweight SaaS tool for tracking tasks and performance in remote teams. We're looking for a UI/UX designer to design 6–8 clean, modern dashboard screens (desktop + mobile).
Scope of Work:
1. Design dashboard UI (Task List, Time Tracker, Reports, Settings)
2. Create responsive mockups in Figma
3. Deliver clickable prototype + style guide
4. Collaborate with our developer for smooth handoff
Budget:
Fixed: $800–$1200 (negotiable based on experience)
Requirements:
1. SaaS/dashboard UI design experience
2. Proficiency in Figma
3. Strong communication & fast turnaround
To Apply:
If you're interested, please:
1. Send a short proposal letter explaining why you're a good fit
2. Share your portfolio (SaaS/dashboard preferred)
3. Include your email address
4. Mention your availability and estimated delivery time
Bonus if you have:
Experience designing admin panels or productivity tools
Job Summary:
We're building ClearTrack, a lightweight SaaS tool for tracking tasks and performance in remote teams. We're looking for a UI/UX designer to design 6–8 clean, modern dashboard screens (desktop + mobile).
Scope of Work:
1. Design dashboard UI (Task List, Time Tracker, Reports, Settings)
2. Create responsive mockups in Figma
3. Deliver clickable prototype + style guide
4. Collaborate with our developer for smooth handoff
Budget:
Fixed: $800–$1200 (negotiable based on experience)
Requirements:
1. SaaS/dashboard UI design experience
2. Proficiency in Figma
3. Strong communication & fast turnaround
To Apply:
If you're interested, please:
1. Send a short proposal letter explaining why you're a good fit
2. Share your portfolio (SaaS/dashboard preferred)
3. Include your email address
4. Mention your availability and estimated delivery time
Bonus if you have:
Experience designing admin panels or productivity tools
Payment in Crypto
David Rich
Member Service Representative
Cincinnati, USA +2
Cincinnati, USA +2
Full time
Remote
We are seeking a dedicated Member Service Representative to join our team. The ideal candidate will be responsible for providing top-notch customer service and support to our valued members. This position requires someone with a strong background in customer service, sales and marketing, and administrative support.
Responsibilities:
- Provide excellent customer service to members over the phone, email, and in-person.
- Assist members with account inquiries, product information, and any issues or concerns they may have.
- Cross-sell and promote products and services to enhance member experience and increase sales.
- Process member transactions, including deposits, withdrawals, and loan applications.
- Maintain accurate member records and ensure all documentation is up to date.
- Assist in administrative tasks such as answering phones, filing, and data entry.
Requirements:
- Proven experience in customer service, sales and marketing, and administrative support.
- Strong interpersonal and communication skills.
- Ability to multitask and work efficiently in a fast-paced environment.
- Proficiency in using Microsoft Office Suite and other relevant software.
- Strong attention to detail and organizational skills.
If you have a passion for providing exceptional service, are comfortable working with a diverse group of members, and have the necessary skills to excel in this role, we encourage you to apply for the Member Service Representative position.
Responsibilities:
- Provide excellent customer service to members over the phone, email, and in-person.
- Assist members with account inquiries, product information, and any issues or concerns they may have.
- Cross-sell and promote products and services to enhance member experience and increase sales.
- Process member transactions, including deposits, withdrawals, and loan applications.
- Maintain accurate member records and ensure all documentation is up to date.
- Assist in administrative tasks such as answering phones, filing, and data entry.
Requirements:
- Proven experience in customer service, sales and marketing, and administrative support.
- Strong interpersonal and communication skills.
- Ability to multitask and work efficiently in a fast-paced environment.
- Proficiency in using Microsoft Office Suite and other relevant software.
- Strong attention to detail and organizational skills.
If you have a passion for providing exceptional service, are comfortable working with a diverse group of members, and have the necessary skills to excel in this role, we encourage you to apply for the Member Service Representative position.
Payment in Crypto
David Rich
Appointment Setter
California, USA +9
California, USA +9
Full time
Remote
We are currently seeking a dedicated and reliable Appointment Setter to join our team. The ideal candidate will be responsible for assisting the sales team by scheduling and confirming appointments with customers.
Key Responsibilities:
- Schedule appointments for the sales team
- Confirm appointments with customers via phone or email
- Maintain a high level of professionalism and customer service
- Handle administrative tasks related to scheduling and appointment setting
Required Skills:
- Strong customer service skills
- Proficient in admin support tasks
- Excellent communication skills, both written and verbal
- Ability to maintain a high level of accuracy and attention to detail
- Experience in writing and translation is a plus
If you are a proactive individual with excellent organizational skills and a passion for providing outstanding customer service, we encourage you to apply for this position. Join our team and contribute to the success of our sales department as an Appointment Setter.
Key Responsibilities:
- Schedule appointments for the sales team
- Confirm appointments with customers via phone or email
- Maintain a high level of professionalism and customer service
- Handle administrative tasks related to scheduling and appointment setting
Required Skills:
- Strong customer service skills
- Proficient in admin support tasks
- Excellent communication skills, both written and verbal
- Ability to maintain a high level of accuracy and attention to detail
- Experience in writing and translation is a plus
If you are a proactive individual with excellent organizational skills and a passion for providing outstanding customer service, we encourage you to apply for this position. Join our team and contribute to the success of our sales department as an Appointment Setter.
Payment in Crypto
animocabrandslimited@laborx.com animocabrandslimited@laborx.com
Secretary
Hong Kong
Hong Kong
Full time
Office
Responsibilities:
Providing comprehensive administrative support to Senior Secretaries, ensuring smooth coordination with internal and external stakeholders across various time zones.
Handling complex travel arrangements, including booking hotels and flights, arranging ground transportation, and managing visa applications.
Managing expense reimbursements and organizing local transportation for client meetings, as well as coordinating meal arrangements as needed.
Assisting with meeting logistics by preparing speaking or briefing notes, managing conference registrations, and handling related tasks.
Upholding the highest standards of professionalism and confidentiality, exercising discretion in all interactions with business and senior management teams.
Supporting ad hoc tasks and special projects as assigned.
Requirements:
Possession of a college degree in business management or a related field, or formal training in secretarial, office management, or administrative studies.
Minimum of 5 years of experience supporting senior stakeholders.
Exceptional multitasking, prioritization, and time management skills, with the ability to perform effectively under pressure.
Demonstrated ability to handle sensitive and confidential information with integrity.
Strong attention to detail, proficient in calendar management, and skilled in record-keeping.
Excellent interpersonal skills, with the capacity to build and maintain professional relationships.
Collaborative team player with strong problem-solving and decision-making skills.
Proficiency in Microsoft Office Suite and Google Drive.
Proficiency in both spoken and written English and Chinese.
Perks of Joining Animoca Brands:
A vibrant and diverse workplace that embraces multi-cultural interactions with colleagues from over 15 nationalities.
Incentives in the Web3 space, contributing to innovative projects and the future of digital property rights.
Direct impact and involvement due to a flat organizational structure that values and implements employee ideas quickly.
Comfortable and creative work environment with a relaxed atmosphere and casual attire.
Opportunities across the ecosystem to work with various subsidiary brands within the Animoca Brands network and gain exposure to diverse projects and technologies.
Comprehensive benefits package including medical, life, and transportation allowances.
Personal Information Collection Statement:
Personal data provided by the job applicant will be handled in accordance with the Employer's Personal Data Policies, available upon request. All sensitive data will be treated confidentially within the Human Resources & Administration Department. Personal data of unsuccessful applicants may be retained for up to 3 months.
Providing comprehensive administrative support to Senior Secretaries, ensuring smooth coordination with internal and external stakeholders across various time zones.
Handling complex travel arrangements, including booking hotels and flights, arranging ground transportation, and managing visa applications.
Managing expense reimbursements and organizing local transportation for client meetings, as well as coordinating meal arrangements as needed.
Assisting with meeting logistics by preparing speaking or briefing notes, managing conference registrations, and handling related tasks.
Upholding the highest standards of professionalism and confidentiality, exercising discretion in all interactions with business and senior management teams.
Supporting ad hoc tasks and special projects as assigned.
Requirements:
Possession of a college degree in business management or a related field, or formal training in secretarial, office management, or administrative studies.
Minimum of 5 years of experience supporting senior stakeholders.
Exceptional multitasking, prioritization, and time management skills, with the ability to perform effectively under pressure.
Demonstrated ability to handle sensitive and confidential information with integrity.
Strong attention to detail, proficient in calendar management, and skilled in record-keeping.
Excellent interpersonal skills, with the capacity to build and maintain professional relationships.
Collaborative team player with strong problem-solving and decision-making skills.
Proficiency in Microsoft Office Suite and Google Drive.
Proficiency in both spoken and written English and Chinese.
Perks of Joining Animoca Brands:
A vibrant and diverse workplace that embraces multi-cultural interactions with colleagues from over 15 nationalities.
Incentives in the Web3 space, contributing to innovative projects and the future of digital property rights.
Direct impact and involvement due to a flat organizational structure that values and implements employee ideas quickly.
Comfortable and creative work environment with a relaxed atmosphere and casual attire.
Opportunities across the ecosystem to work with various subsidiary brands within the Animoca Brands network and gain exposure to diverse projects and technologies.
Comprehensive benefits package including medical, life, and transportation allowances.
Personal Information Collection Statement:
Personal data provided by the job applicant will be handled in accordance with the Employer's Personal Data Policies, available upon request. All sensitive data will be treated confidentially within the Human Resources & Administration Department. Personal data of unsuccessful applicants may be retained for up to 3 months.
Binance
HR Operations Specialist
Bucharest, Romania +1
Bucharest, Romania +1
Full time
Remote
Job Summary:
Binance is a globally renowned blockchain ecosystem associated with the largest cryptocurrency exchange globally, catering to millions of users across various countries. Sought after for its robust security measures, transparency in user funds, efficient trading engine, liquidity, and extensive range of digital asset products, Binance is a trusted name in the industry. The company encompasses diverse offerings spanning trading, finance, education, research, payments, institutional services, Web3 features, and more. By harnessing the potential of digital assets and blockchain technology, Binance aims to create an inclusive financial ecosystem to enhance financial accessibility and freedom worldwide.
Key Responsibilities:
Manage all workforce administrative tasks including onboarding, offboarding, employment verification, and document management within service level agreement guidelines.
Act as tier 1 support for employee inquiries, maintain FAQ database, oversee employee timesheets, leave administration, and collect compensation data for payroll processing.
Handle enrollment and termination processes for commercial insurance, support international assignments or relocations, assist with visa and immigration services, and provide guidance on employees' accommodation.
Maintain accurate employee and organizational data in HRIS, generate HR reports, and compile data dashboards.
Ensure the quality control of HR operation services to align with employee expectations and comply with local labor laws.
Continuously improve and optimize administrative processes, systems, and tools.
Qualifications:
Hold a Bachelor's degree in a relevant field.
Possess at least 5 years of experience in HR Operations or Shared Services, with a preference for prior experience in large MNCs, Financial Services, or rapid-growth tech companies.
Proficient in both written and spoken English.
Adaptable, customer-oriented, and capable of working under pressure with the ability to manage multiple tasks effectively.
What We Offer:
Opportunity to be part of the world's leading blockchain ecosystem.
Collaborate with top talent in a global organization that prioritizes users and maintains a flat structure.
Engage in unique and fast-paced projects with autonomy in an innovative setting.
Grow your career in a results-driven workplace with continuous learning opportunities.
Competitive salary and comprehensive company benefits.
Work-from-home flexibility (subject to business team requirements).
Binance is dedicated to fostering an inclusive and diverse workforce, acknowledging it as essential to our achievements. Upon submitting a job application, you acknowledge reading and consenting to our Candidate Privacy Notice.
Binance is a globally renowned blockchain ecosystem associated with the largest cryptocurrency exchange globally, catering to millions of users across various countries. Sought after for its robust security measures, transparency in user funds, efficient trading engine, liquidity, and extensive range of digital asset products, Binance is a trusted name in the industry. The company encompasses diverse offerings spanning trading, finance, education, research, payments, institutional services, Web3 features, and more. By harnessing the potential of digital assets and blockchain technology, Binance aims to create an inclusive financial ecosystem to enhance financial accessibility and freedom worldwide.
Key Responsibilities:
Manage all workforce administrative tasks including onboarding, offboarding, employment verification, and document management within service level agreement guidelines.
Act as tier 1 support for employee inquiries, maintain FAQ database, oversee employee timesheets, leave administration, and collect compensation data for payroll processing.
Handle enrollment and termination processes for commercial insurance, support international assignments or relocations, assist with visa and immigration services, and provide guidance on employees' accommodation.
Maintain accurate employee and organizational data in HRIS, generate HR reports, and compile data dashboards.
Ensure the quality control of HR operation services to align with employee expectations and comply with local labor laws.
Continuously improve and optimize administrative processes, systems, and tools.
Qualifications:
Hold a Bachelor's degree in a relevant field.
Possess at least 5 years of experience in HR Operations or Shared Services, with a preference for prior experience in large MNCs, Financial Services, or rapid-growth tech companies.
Proficient in both written and spoken English.
Adaptable, customer-oriented, and capable of working under pressure with the ability to manage multiple tasks effectively.
What We Offer:
Opportunity to be part of the world's leading blockchain ecosystem.
Collaborate with top talent in a global organization that prioritizes users and maintains a flat structure.
Engage in unique and fast-paced projects with autonomy in an innovative setting.
Grow your career in a results-driven workplace with continuous learning opportunities.
Competitive salary and comprehensive company benefits.
Work-from-home flexibility (subject to business team requirements).
Binance is dedicated to fostering an inclusive and diverse workforce, acknowledging it as essential to our achievements. Upon submitting a job application, you acknowledge reading and consenting to our Candidate Privacy Notice.