Office Assistant , Bulgaria

Job Summary:

The role of the Office Assistant is vital in ensuring a positive first impression for employees and visitors. Serving as the initial point of contact, the Receptionist will be responsible for managing the front desk, addressing inquiries, and maintaining seamless office operations. The ideal candidate should possess strong communication skills, exhibit a friendly attitude, and demonstrate professionalism.

Job Responsibilities:

• Front Desk Management:

• Warmly welcome and greet visitors, clients, and employees with a professional demeanor.

• Handle incoming calls by redirecting them to the appropriate departments or individuals.

• Keep the front desk area tidy and organized.

• Visitor Coordination:

• Register visitors, issue visitor badges, and notify the relevant personnel about their arrivals.

• Administrative Support:

• Aid in general administrative tasks, such as mail distribution, package handling, and managing office supplies.

• Schedule and coordinate meeting room bookings.

• Generate and review work orders, purchase requests, and invoice receipts.

• Collaborate with subcontractors and vendors to ensure compliance with service level agreements.

• Provide assistance to the facilities management team with administrative tasks or special projects.

• Manage access cards, employee benefits, SWAG, business travel bookings, visa documentation, and employee requests via the Admin ticket system.

• Communication:

• Effectively communicate with internal teams to uphold smooth operations.

• Respond to inquiries and offer information to visitors and callers.

• Security Management:

• Monitor access control and uphold premises security.

• Coordinate with the security team to maintain a safe workspace.

• Event Support:

• Assist in organizing company events, meetings, and conferences.

• Provide support related to catering and logistical needs.

Job Requirements:

• Proven experience in office assistance or a similar role is desirable.
• Excellent verbal and written communication skills in Bulgarian and English.
• Proficiency in Microsoft Office Suite and G-Suite.
• Strong organizational and multitasking capabilities.
• Professional appearance and demeanor.
• Must be punctual and reliable.
• Ability to handle confidential information with discretion.
• Knowledge of basic office equipment, including phone systems and printers.
• Excellent time management and organizational skills.

Benefits:

• Competitive salary.
• Comprehensive medical insurance coverage for employees and dependents.
• Generous annual leave entitlement, inclusive of birthday and work anniversary leave.
• Flexible work arrangements, including flexi-work hours and hybrid or remote options.
• Internal mobility opportunities for career advancement.
• Work perks, including a crypto.com visa card upon joining.

About the Company:

Established in 2016, the company aims to make cryptocurrency accessible to everyone globally. Distinguished by its commitment to security, privacy, and compliance, the company is dedicated to promoting cryptocurrency adoption through innovation. It fosters a fairer digital ecosystem, empowering individuals to build a more equitable future.